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CIP Wet Lagoon Community Advisory Committee

The “CIP Wet Lagoon Community Advisory Committee” has been formed with representation from the Ministry of Natural Resources, Ministry of the Environment, Town of Hawkesbury and community representatives. The committee may include ex-officio members such as the local M.P.P. and M.P. or their designated representatives. The committee will dissolve at the completion of the project.

The Committee established four working groups: Wet Lagoon and Site Rehabilitation, Cellulose Fibre Recycling Options, Economic Development, and Project Communications. The working groups will succinctly report back to the committee at the regular committee meetings. At the completion of the project, the Cellulose Fibre Recycling and Economic Development groups may wish to explore other opportunities and choose to continue without MNR involvement.

Working Groups

Wet Lagoon and Site Rehabilitation: Tasks and Focus - led by MNR Project Manager, Suzanne Lafrance.

  1. Identify and ensure compliance with all existing legislation and applicable Class EA requirements.
  2. Demolition Waste - to be left in place. Rehabilitation to take place as part of final naturalization.
  3. Standing/Waste Water Treatment - remove standing water, treat and discharge according to MOE approved guidelines. Inlet and outlet pipes to be capped and/or removed.
  4. Muck removed and spread on site.
  5. Cellulose Fibre: (Option A) removed and sold (RFP) or (Option B) removed, dried and buried/capped. (Tender).
  6. Rehabilitation of site: Re-open river channel, land base naturalized and erosion control where required.
  7. Disposition of Site: MNR to declare site surplus to our needs. Town of Hawkesbury has expressed interest in acquiring ownership after the cleanup is completed.

Group Members: MNR, MOE and Town of Hawkesbury.

Cellulose Fibre Recycling Options: Tasks and Focus - led by MNR Area Supervisor, Jim Fraser.

  1. Identify current uses for the type of cellulose fibre found in the CIP Wet Lagoon.
  2. Determine if cellulose fibre found in the CIP Wet lagoon could be dried, bagged and sold to nurseries as mulch.
  3. Identify what markets currently exist for the type of cellulose fibre found in the CIP Wet Lagoon.
  4. Determine the market value for the estimated quantities of cellulose fibre found in the CIP Wet Lagoon.
  5. Determine how quickly the cellulose fibre could be removed from site once the CIP Wet Lagoon is dewatered and muck removed.

Group Members: Adjacent Landowners, MNR and MOE.

  1. If the cellulose fibre located in the wet lagoon proves to be a marketable commodity, it will be sold at market value or a per tonne fee (as with aggregates) will be collected. Funds generated will be used by MNR to offset site naturalization/rehabilitation costs.

Economic Development: Tasks and Focus - led by designate from Town of Hawkesbury with support from MNR Project Manager, Suzanne Lafrance.

  1. Explore options and opportunities for long term development of the area.
  2. Provide a concept design for a passive recreation area on the CIP Wet Lagoon site and provide an economic value estimate of such a "green space" within a community.
  3. Explore alternate partnerships and funding opportunities for economic development i.e. CFDC, Ministries of Tourism, Recreation and Culture and Ontario Trillium Foundation.

Group Members: Town of Hawkesbury, Adjacent Landowners, MNR.

Project Communications: Tasks and Focus - led by MNR Project Manager, Suzanne Lafrance with designate from Town of Hawkesbury, Mayor's office.

  1. Prepare and provide periodic updates for public distribution.
  2. Plan, prepare and host public open houses as required.
  3. Prepare and provide updates for community groups as time and resources permit.
  4. Prepare and deliver an adjacent landowner communication strategy for the period of rehabilitation. (Presence of trucks, equipment, hours of operation etc.)
  5. Prepare and provide final project report for public distribution.

Group Members: MNR and Town of Hawkesbury.

Terms of Reference, CIP Lagoon Community Advisory Committee

The "CIP Wet Lagoon Community Advisory Committee" will be formed with representation from the Ontario Ministry of Natural Resources, Ontario Ministry of the Environment (OMOE), Town of Hawkesbury and Community Representatives. The committee may include ex-officio members such as the local M.P.P. and M.P. or their designated representatives. The committee will dissolve at the completion of the project.

The Community Advisory Committee (CAC) will establish four working groups: Wet Lagoon and Site Rehabilitation; Cellulose Fibre Recycling Options; Economic Development; and Project Communications. The working groups, as required, will succinctly report back to the committee at the regular meetings. At the completion of the project, the Cellulose Fibre Recycling and Economic Development groups may wish to explore other opportunities for offsite development and choose to continue without OMNR or OMOE involvement. (See attached Appendix 1: Community Advisory Committee - Working Groups & Focus).

Purpose:

The Community Advisory Committee is an information forum. Members will:

  1. provide advice and supply information,
  2. facilitate local communications,
  3. explore cost-sharing and/or alternate funding opportunities,
  4. identify expertise in wet lagoon rehabilitation and/or cellulose fibre marketability,
  5. create partnerships during the project lifespan.
  6. To rehabilitate the CIP Wet Lagoon and naturalize the land base in a cost effective manner.
  7. To comply with the OMOE requirements for closure of the site.
  8. To comply with and follow OMOE and OMNR Class Environmental Assessment requirements for the CIP Wet Lagoon.
  9. To work with the Town of Hawkesbury to explore economic development opportunities.

Membership & Roles of the Community Advisory Committee:

OMNR staff is responsible for managing the CIP Wet Lagoon Rehabilitation Project on a day-to-day basis. In order to ensure coordination in planning and decision-making, OMNR staff will meet regularly to keep each other informed and to jointly review the project status. Information will be made available for review by the Community Advisory Committee.

Membership:

The Community Advisory Committee will consist of the following representation: (See Appendix 2 for Members List):

  1. Ontario Ministry of Natural Resources (OMNR)
  2. Ontario Ministry of the Environment (OMOE)
  3. Town of Hawkesbury
  4. Community Representatives (3)
  5. Ex-officio members: Local M.P.P. & M.P. and/ or their representatives
  6. Participate in the Community Advisory Committee efforts in a proactive and respectful manner;
  7. Contribute information for developing closure options;
  8. Review, assess and comment on activities, issues and opportunities as required;
  9. Ensure the working groups efforts contribute to the goals of scope of this project;
  10. Foster, nurture, and support partnerships, with emphasis on cost-sharing and funding opportunities;
  11. Participate and contribute in a positive manner to community communication efforts.
  12. Each individual will endorse the Communication Protocol. (See attached Appendix 3: CIP Wet Lagoon Communication Protocol).
  13. The advisory committee meetings will be chaired by OMNR - Kemptville District staff.
  14. Project partnerships and activities are to be presented to the general public in positive terms.
  15. Community Advisory Committee members are not to approach project consultants independently unless tasked by a working group.
  16. Each member will follow basic email guidelines:A representative of the OMNR - Kemptville District will Chair all meetings and facilitate all conference calls.
    1. Emails should be short, to the point, applicable to the scope of the project and sent only to those who need it;
    2. Restrict yourself to one topic for each message; several short messages are usually preferable to one long message covering many separate subjects;
    3. Avoid overuse of emails.
  17. Minutes of the meetings and attachments will be produced by OMNR - Kemptville District staff and sent to committee members at least one week before the next meeting or teleconference call. (Every effort will be made to provide translated versions of minutes and key information items).
  18. Community Advisory Committee members will submit agenda items at least two weeks prior to a meeting or a teleconference.

Roles & Responsibilities of the Advisory Committee Members:

  1. Participate in the Community Advisory Committee efforts in a proactive and respectful manner;
  2. Contribute information for developing closure options;
  3. Review, assess and comment on activities, issues and opportunities as required;
  4. Ensure the working groups efforts contribute to the goals of scope of this project;
  5. Foster, nurture, and support partnerships, with emphasis on cost-sharing and funding opportunities;
  6. Participate and contribute in a positive manner to community communication efforts.
  7. Each individual will endorse the Communication Protocol. (See attached Appendix 3: CIP Wet Lagoon Communication Protocol).
  8. The advisory committee meetings will be chaired by OMNR - Kemptville District staff.
  9. Project partnerships and activities are to be presented to the general public in positive terms.
  10. Community Advisory Committee members are not to approach project consultants independently unless tasked by a working group.
  11. Each member will follow basic email guidelines:
    1. Emails should be short, to the point, applicable to the scope of the project and sent only to those who need it;
    2. Restrict yourself to one topic for each message; several short messages are usually preferable to one long message covering many separate subjects;
    3. Avoid overuse of emails.
  12. A representative of the OMNR - Kemptville District will Chair all meetings and facilitate all conference calls.
  13. Minutes of the meetings and attachments will be produced by OMNR - Kemptville District staff and sent to committee members at least one week before the next meeting or teleconference call. (Every effort will be made to provide translated versions of minutes and key information items).
  14. Community Advisory Committee members will submit agenda items at least two weeks prior to a meeting or a teleconference.

Project Communications:

  1. Each individual will endorse the Communication Protocol. (See attached Appendix 3: CIP Wet Lagoon Communication Protocol).
  2. The advisory committee meetings will be chaired by OMNR - Kemptville District staff.
  3. Project partnerships and activities are to be presented to the general public in positive terms.
  4. Community Advisory Committee members are not to approach project consultants independently unless tasked by a working group.
  5. Each member will follow basic email guidelines:
    1. Emails should be short, to the point, applicable to the scope of the project and sent only to those who need it;
    2. Restrict yourself to one topic for each message; several short messages are usually preferable to one long message covering many separate subjects;
    3. Avoid overuse of emails.

Meetings & Administrative Procedures:

Meeting Schedule:

The Community Advisory Committee will meet face to face on a quarterly basis. The preferred location for meetings will be the municipal offices in the Town of Hawkesbury. Teleconference calls will be held when required to update committee members. Committee members are required to regularly attend the meetings to remain part of the committee. Alternates, substitutes or guests are not permitted to attend without prior permission by the OMNR. Special open meetings may be scheduled as Advisory Committee Members deem appropriate as per the communications protocol.

Meeting Format:
  1. Welcome and Introduction of Guests - OMNR Chair
  2. OMNR/OMOE Updates
  3. Project Specific Update - OMNR Project Manager: Suzanne Lafrance
  4. Working Group Reports
  5. Other
  6. Recap of Action Items - OMNR Project Manager: Suzanne Lafrance
Conflict of Interest:

A Community Advisory Committee member who has in any way, directly or indirectly, a conflict of interest with any activity / transaction / project being considered by the CIP Wet Lagoon Community Advisory Committee shall disclose the nature of their potential conflict and may be asked to leave the discussion and not participate in any decision relating to the subject of potential conflict.

Accountability:

Members of the Community Advisory Committee (CAC) are responsible for informing their respective stakeholder groups or agencies within the guidelines of the communications protocol. Feedback and information received from these groups will be shared at CAC meetings.

Meeting Agendas